Note: The dedicated cleanup workflow described in this article is available only on Aqqrue Enterprise plans. You can still use Aqqrue on other plans to perform cleanup work using its standard AI capabilities. This article covers the dedicated end-to-end cleanup workflow for our enterprise customers.
Note: This video reflects an earlier version of the cleanup experience. Since it was recorded, we've made improvements to the product, including the overall workflow, user interface, diagnostics, planning experience, and AI execution. The core concepts remain the same, but what you see in your account today may differ from the walkthrough.
Overview
Rather than starting from a blank slate, Aqqrue analyzes the client's books, identifies potential issues, creates a structured cleanup plan, and helps your team execute the work with AI assistance. Throughout the process, your accountants remain in control and review all recommended changes before anything is exported back to QuickBooks.
Typical cleanup projects include:
Historical bookkeeping cleanups
Financial statement reviews
Reconciliation issues
Clearing account cleanups
Cash-to-accrual conversions
Industry-specific cleanup engagements
How cleanup projects work
A typical cleanup engagement follows four stages:
1. Collect & Prepare
Start by connecting:
The client's QuickBooks company
Supporting documents (such as statements and reports)
Your firm's cleanup SOP (or one of Aqqrue's templates)
Aqqrue automatically organizes client documents and highlights missing information before work begins.
2. Diagnose
Aqqrue analyzes the QuickBooks data alongside supporting documentation to identify potential issues that require review.
Examples include:
Transaction categorization problems
Duplicate entries
Reconciliation exceptions
Revenue recognition issues
Clearing account discrepancies
Industry-specific bookkeeping problems
The diagnostic provides your team with a structured view of the cleanup scope before making changes.
3. Execute
Once you've reviewed the findings, Aqqrue generates a cleanup plan and helps execute individual tasks.
AI agents can work on multiple cleanup items in parallel while your accountants:
Review recommendations
Ask follow-up questions
Request additional analysis
Approve or reject proposed changes
Nothing is exported back to QuickBooks until your team approves it.
4. Transition to Recurring Bookkeeping
After the cleanup, Aqqrue captures what was learned during the engagement and helps convert those learnings into recurring bookkeeping workflows and SOPs.
This reduces repeated cleanup work and makes future month-end closes more consistent.
Accountant-first workflow
Aqqrue is designed to accelerate cleanup work - not replace professional judgment.
Your team stays in control throughout the engagement by:
Reviewing AI findings
Validating recommendations
Making judgment calls
Approving changes before they're written back to QuickBooks
The AI handles much of the repetitive analysis and execution, while accountants retain responsibility for the final books.